All Microsoft Excel Short Cut Keys
All Microsoft Excel Short Cut Keys
Function keys :-
F1 Display Help or the Office Assistant
F2 Edit the active cell
F3 Paste a name into a formula
F4 Repeat the last action
F5 Go To
F6 Move to the next pane
F7 Spelling command
F8 Extend a selection
F9 Calculate all sheets in all open workbooks
F10 Make the menu bar active
F11 Create a chart
F12 Save As command
Key Action
SHIFT+ arrow key Extend the selection by one cell
CTRL+SHIFT+ arrow key Extend the selection to the last nonblank cell in the same column or row as the active cell
SHIFT+HOME Extend the selection to the beginning of the row
CTRL+SHIFT+HOME Extend the selection to the beginning of the worksheet
CTRL+SHIFT+END Extend the selection to the last cell used on the worksheet (lower-right corner)
CTRL+SPACEBAR Select the entire column
SHIFT+SPACEBAR Select the entire row
CTRL+A Select the entire worksheet
SHIFT+BACKSPACE If multiple cells are selected, select only the active cell
SHIFT+PAGE DOWN Extend the selection down one screen
SHIFT+PAGE UP Extend the selection up one screen
CTRL+SHIFT+SPACEBAR With an object selected, select all objects on a sheet
CTRL+6 Alternate between hiding objects, displaying objects, and displaying placeholders for objects
CTRL+7 Show or hide the Standard toolbar
Press In End mode, to
END Turn End mode on or off
END, SHIFT+ arrow key Extend the selection to the last nonblank cell in the same column or row as the active cell
END, SHIFT+HOME Extend the selection to the last cell used on the worksheet (lower-right corner)
END, SHIFT+ENTER Extend the selection to the last cell in the current row; this keystroke is unavailable if you selected the Transition navigation keys check box on the Transition tab (Tools menu, Options command)
Press With SCROLL LOCK on, to
SCROLL LOCK Turn SCROLL LOCK on or off
UP ARROW or DOWN ARROW Scroll the screen up or down one row
LEFT ARROW or RIGHT ARROW Scroll the screen left or right one column
SHIFT+HOME Extend the selection to the cell in the upper-left corner of the window
SHIFT+END Extend the selection to the cell in the lower-right corner of the window
Tip When you use the scrolling keys (such as PAGE UP and PAGE DOWN) with SCROLL LOCK turned off, your selection moves the distance you scroll. If you want to keep the same selection as you scroll, turn on SCROLL LOCK first.
Select cells with special characteristics by using shortcut keys :-
CTRL+SHIFT+* (ASTERISK) Select the current region around the active cell (the current region is an area enclosed by blank rows and blank columns)
CTRL+/ Select the current array, which is the array that the active cell belongs to
CTRL+SHIFT+O (the letter O) Select all cells with comments
CTRL+\ Select cells whose contents are different from the comparison cell in each row (for each row, the comparison cell is in the same column as the active cell)
CTRL+SHIFT+| Select cells whose contents are different from the comparison cell in each column (for each column, the comparison cell is in the same row as the active cell)
CTRL+[ Select only cells that are directly referred to by formulas in the selection
CTRL+SHIFT+{ Select all cells that are directly or indirectly referred to by formulas in the selection
CTRL+] Select only cells with formulas that refer directly to the active cell
CTRL+SHIFT+} Select all cells with formulas that refer directly or indirectly to the active cell
ALT+SEMICOLON Select only visible cells in the current selection
Select chart items by using shortcut keys :-
DOWN ARROW Select the previous group of items
UP ARROW Select the next group of items
RIGHT ARROW Select the next item within the group
LEFT ARROW Select the previous item within the group
Format data by using shortcut keys :-
ALT+’ (APOSTROPHE) Display the Style command (Format menu)
CTRL+1 Display the Cells command (Format menu)
CTRL+SHIFT+~ Apply the General number format
CTRL+SHIFT+$ Apply the Currency format with two decimal places (negative numbers appear in parentheses)
CTRL+SHIFT+% Apply the Percentage format with no decimal places
CTRL+SHIFT+^ Apply the Exponential number format with two decimal places
CTRL+SHIFT+# Apply the Date format with the day, month, and year
CTRL+SHIFT+@ Apply the Time format with the hour and minute, and indicate A.M. or P.M.
CTRL+SHIFT+! Apply the Number format with two decimal places, 1000 separator, and – for negative values
CTRL+SHIFT+& Apply the outline border
CTRL+SHIFT+_ Remove all borders
CTRL+B Apply or remove bold formatting
CTRL+I Apply or remove italic formatting
CTRL+U Apply or remove an underline
CTRL+5 Apply or remove strikethrough formatting
CTRL+9 Hide rows
CTRL+SHIFT+( Unhide rows
CTRL+0 (ZERO) Hide columns
CTRL+SHIFT+) Unhide columns
Edit data by using shortcut keys :-
F2 Edit the active cell
ESC Cancel an entry in the cell or formula bar
BACKSPACE Edit the active cell and then clear it, or delete the preceding character in the active cell as you edit the cell contents
F3 Paste a name into a formula
ENTER Complete a cell entry
CTRL+SHIFT+ENTER Enter a formula as an array formula
CTRL+A Display the Formula Palette after you type a valid function name in a formula
CTRL+SHIFT+A Insert the argument names and parentheses for a function, after you type a valid function name in a formula
Insert, delete, and copy a selection by using shortcut keys :-
CTRL+C Copy the selection
CTRL+V Paste the selection
CTRL+X Cut the selection
DELETE Clear the contents of the selection
CTRL+SHIFT+PLUS SIGN Insert blank cells
CTRL+ – Delete the selection
CTRL+Z Undo the last action
Move within a selection by using shortcut keys :-
ENTER Move from top to bottom within the selection (down), or in the direction that is selected on the Edit tab (Tools menu, Options command)
SHIFT+ENTER Move from bottom to top within the selection (up), or opposite to the direction that is selected on the Edit tab (Tools menu, Options command)
TAB Move from left to right within the selection, or move down one cell if only one column is selected
SHIFT+TAB Move from right to left within the selection, or move up one cell if only one column is selected
CTRL+PERIOD Move clockwise to the next corner of the selection
CTRL+ALT+RIGHT ARROW Move to the right between nonadjacent selections
CTRL+ALT+LEFTARROW Move to the left between nonadjacent selections
Work in cells or the formula bar by using shortcut keys :-
= (EQUAL SIGN) Start a formula
ESC Cancel an entry in the cell or formula bar
F2 Edit the active cell
BACKSPACE Edit the active cell and then clear it, or delete the preceding character in the active cell as you edit the cell contents
F3 Paste a name into a formula
CTRL+F3 Define a name
F9 Calculate all sheets in all open workbooks
SHIFT+F9 Calculate the active worksheet
ALT+= (EQUAL SIGN) Insert the AutoSum formula
CTRL+; (SEMICOLON) Enter the date
CTRL+SHIFT+: (COLON) Enter the time
CTRL+K Insert a hyperlink
ENTER Complete a cell entry
CTRL+SHIFT+” (QUOTATION MARK) Copy the value from the cell above the active cell into the cell or the formula bar
CTRL+` (SINGLE LEFT QUOTATION MARK) Alternate between displaying cell values and displaying cell formulas
CTRL+’ (APOSTROPHE) Copy a formula from the cell above the active cell into the cell or the formula bar
CTRL+SHIFT+ENTER Enter a formula as an array formula
CTRL+A Display the Formula Palette after you type a valid function name in a formula
CTRL+SHIFT+A Insert the argument names and parentheses for a function, after you type a valid function name in a formula
ALT+DOWN ARROW Display the AutoComplete list
Enter data by using shortcut keys :-
ENTER Complete a cell entry
ESC Cancel a cell entry
F4 or CTRL+Y Repeat the last action
ALT+ENTER Start a new line in the same cell
BACKSPACE Delete the character to the left of the insertion point, or delete the selection
DELETE Delete the character to the right of the insertion point, or delete the selection
CTRL+DELETE Delete text to the end of the line
Arrow keys Move one character up, down, left, or right
HOME Move to the beginning of the line
SHIFT+F2 Edit a cell comment
CTRL+SHIFT+F3 Create names from row and column labels
CTRL+D Fill down
CTRL+R Fill to the right
CTRL+ENTER Fill the selected cell range with the current entry
ENTER Complete a cell entry and move down in the selection
SHIFT+ENTER Complete a cell entry and move up in the selection
TAB Complete a cell entry and move to the right in the selection
SHIFT+TAB Complete a cell entry and move to the left in the selection
Move and scroll on a worksheet or workbook by using shortcut keys :-
Arrow key Move one cell in a given direction
CTRL+ arrow key Move to the edge of the current data region
TAB Move between unlocked cells on a protected worksheet
HOME Move to the beginning of the row
CTRL+HOME Move to the beginning of the worksheet
CTRL+END Move to the last cell on the worksheet, which is the cell at the intersection of the right-most used column and the bottom-most used row (in the lower-right corner); cell opposite the Home cell, which is typically A1
PAGE DOWN Move down one screen
PAGE UP Move up one screen
ALT+PAGE DOWN Move one screen to the right
ALT+PAGE UP Move one screen to the left
CTRL+PAGE DOWN Move to the next sheet in the workbook
CTRL+PAGE UP Move to the previous sheet in the workbook
CTRL+F6 or CTRL+TAB Move to the next workbook or window
CTRL+SHIFT+F6 or CTRL+SHIFT+TAB Move to the previous workbook or window
F6 Move to the next pane
SHIFT+F6 Move to the previous pane
CTRL+BACKSPACE Scroll to display the active cell
In End mode :-
END Turn End mode on or off
END, arrow key Move by one block of data within a row or column
END, HOME Move to the last cell on the worksheet, which is the cell at the intersection of the right-most used column and the bottom-most used row (in the lower-right corner); cell opposite the Home cell, which is typically A1
END, ENTER Move to the last cell to the right in the current row that is not blank; unavailable if you have selected the Transition navigation keys check box on the Transition tab (Tools menu, Options command)
With SCROLL LOCK turned on :-
SCROLL LOCK Turn SCROLL LOCK on or off
HOME Move to the cell in the upper-left corner of the window
END Move to the cell in the lower-right corner of the window
UP ARROW or DOWN ARROW Scroll one row up or down
LEFT ARROW or RIGHT ARROW Scroll one column left or right
Tip When you use the scrolling keys (such as PAGE UP and PAGE DOWN) with SCROLL LOCK turned off, your selection moves the distance you scroll. If you want to preserve your selection while you scroll through the worksheet, turn on SCROLL LOCK first.
Work with databases, lists, and PivotTables by using shortcut keys :-
ALT+ key, where key is the underlined letter in the field or command name Select a field or a command button
DOWN ARROW Move to the same field in the next record
UP ARROW Move to the same field in the previous record
TAB Move to the next field you can edit in the record
SHIFT+TAB Move to the previous field you can edit in the record
ENTER Move to the first field in the next record
SHIFT+ENTER Move to the first field in the previous record
PAGE DOWN Move to the same field 10 records forward
PAGE UP Move to the same field 10 records back
CTRL+PAGE DOWN Move to the new record
CTRL+PAGE UP Move to the first record
HOME or END Move to the beginning or end of a field
LEFT ARROW or RIGHT ARROW Move one character left or right within a field
SHIFT+HOME Extend a selection to the beginning of a field
SHIFT+END Extend a selection to the end of a field
SHIFT+LEFT ARROW Select the character to the left
SHIFT+RIGHT ARROW Select the character to the right
Work with the AutoFilter feature by using shortcut keys :-
Select the cell that contains the column label, and then press ALT+DOWN ARROW Display the AutoFilter list for the current column
ALT+UP ARROW Close the AutoFilter list for the current column
DOWN ARROW Select the next item in the AutoFilter list
UP ARROW Select the previous item in the AutoFilter list
HOME Select the first item (All) in the AutoFilter list
END Select the last item in the AutoFilter list
ENTER Filter the list by using the selected item in the AutoFilter list
Keys for windows and dialog boxes (In a window) :-
ALT+TAB Switch to the next program
ALT+SHIFT+TAB Switch to the previous program
CTRL+ESC Show the Windows Start menu
CTRL+W Close the active workbook window
CTRL+F5 Restore the active workbook window
CTRL+F6 Switch to the next workbook window
CTRL+SHIFT+F6 Switch to the previous workbook window
CTRL+F7 Carry out the Move command (workbook icon menu, menu bar)
CTRL+F8 Carry out the Size command (workbook icon menu, menu bar)
CTRL+F9 Minimize the workbook window to an icon
CTRL+F10 Maximize or restore the workbook window
ALT+0 to select the folder list; arrow keys to select a folder Select a folder in the Open or Save As dialog box (File menu)
ALT+ number (1 is the leftmost button, 2 is the next, and so on) Choose a toolbar button in the Open or Save As dialog box (File menu)
F5 Update the files visible in the Open or Save As dialog box (File menu)
Keys for windows and dialog boxes (In a dialog box) :-
CTRL+TAB or CTRL+PAGE DOWN Switch to the next tab in a dialog box
CTRL+SHIFT+TAB or CTRL+PAGE UP Switch to the previous tab in a dialog box
TAB Move to the next option or option group
SHIFT+TAB Move to the previous option or option group
Arrow keys Move between options in the active drop-down list box or between some options in a group of options
SPACEBAR Perform the action assigned to the active button (the button with the dotted outline), or select or clear the active check box
Letter key for the first letter in the option name you want (when a drop-down list box is selected) Move to an option in a drop-down list box
ALT+ letter, where letter is the key for the underlined letter in the option name Select an option, or select or clear a check box
ALT+DOWN ARROW Open the selected drop-down list box
ESC Close the selected drop-down list box
ENTER Perform the action assigned to the default command button in the dialog box (the button with the bold outline ¾ often the OK button)
ESC Cancel the command and close the dialog box
Keys for windows and dialog boxes (In a text box) :-
HOME Move to the beginning of the entry
END Move to the end of the entry
LEFT ARROW or RIGHT ARROW Move one character to the left or right
CTRL+LEFT ARROW or CTRL+RIGHT ARROW Move one word to the left or right
SHIFT+HOME Select from the insertion point to the beginning of the entry
SHIFT+END Select from the insertion point to the end of the entry
SHIFT+LEFT ARROW Select or unselect one character to the left
SHIFT+RIGHT ARROW Select or unselect one character to the right
CTRL+SHIFT+LEFT ARROW Select or unselect one word to the left
CTRL+SHIFT+RIGHT ARROW Select or unselect one word to the right
Print and preview a document by using shortcut keys :-
CTRL+P Display the Print command (File menu)
Work in Print Preview :-
Arrow keys Move around the page when zoomed in
PAGE UP or PAGE DOWN Move by one page when zoomed out
CTRL+UP ARROW or CTRL+LEFT ARROW Move to the first page when zoomed out
CTRL+DOWN ARROW or CTRL+RIGHT ARROW Move to the last page when zoomed out
Outline data by using shortcut keys in Print Preview :-
ALT+SHIFT+LEFT ARROW Ungroup rows or columns
ALT+SHIFT+RIGHT ARROW Group rows or columns
CTRL+8 Display or hide outline symbols
CTRL+9 Hide selected rows
CTRL+SHIFT+( Unhide selected rows
CTRL+0 (ZERO) Hide selected columns
CTRL+SHIFT+) Unhide selected columns
Keys for Menus :-
SHIFT+F10 Show a shortcut menu
F10 or ALT Make the menu bar active
ALT+SPACEBAR Show the program icon menu (on the program title bar)
DOWN ARROW or UP ARROW (with the menu or submenu displayed) Select the next or previous command on the menu or submenu
LEFT ARROW or RIGHT ARROW Select the menu to the left or right, or, with a submenu visible, switch between the main menu and the submenu
HOME or END Select the first or last command on the menu or submenu
ALT Close the visible menu and submenu at the same time
ESC Close the visible menu, or, with a submenu visible, close the submenu only
Tip You can select any menu command on the menu bar or on a visible toolbar with the keyboard. Press ALT to select the menu bar. (To then select a toolbar, press CTRL+TAB; repeat until the toolbar you want is selected.) Press the letter that is underlined in the menu name that contains the command you want. In the menu that appears, press the letter underlined in the command name that you want.
Keys for Toolbars :-
F10 or ALT Make the menu bar active
CTRL+TAB or CTRL+SHIFT+TAB Select the next or previous toolbar
TAB or SHIFT+TAB (when a toolbar is active) Select the next or previous button or menu on the toolbar
ENTER Open the selected menu
ENTER Perform the action assigned to the selected button
ENTER Enter text in the selected text box
Arrow keys to move through options in the list or menu; ENTER to select the option you want (when a drop-down list box is selected) Select an option from a drop-down list box or from a drop-down menu on a button
Keys for using the Office Assistant :-
ALT+F6; repeat until the balloon is active Make the Office Assistant the active balloon
ALT+topic number (where 1 is the first topic, 2 is the second, and so on) Select a Help topic from the topics displayed by the Office Assistant
ALT+DOWN ARROW See more help topics
ALT+UP ARROW See previous help topics
ESC Close an Office Assistant message
F1 Get Help from the Office Assistant
ALT+N Display the next tip
ALT+B Display the previous tip
ESC Close tips
TAB to select the Office Assistant button; SPACEBAR to show or hide the Assistant Show or hide the Office Assistant in a wizard
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